Published: June 28, 2024

CU Boulder Background Check Requirement

As per campus policy, a background check must be completed by prospective Employees/POI/Affiliates/Volunteers before they begin working. Please note that for employees being entered into HCM with an effective date, we consider this date to be when they begin working, regardless of whether they begin logging hours at that time.

Student Employment & Student-to-Temporary Employment Roles

Students听hired into a student job code will need a background check if they have 鈥榮ecurity sensitive鈥� duties, as per campus policy. These employees should not begin working/have an effective date until the background check is completed. Please allow two weeks for completion and submit requests accordingly to ensure timely completion.

Graduating student employees with active appointments will be terminated at the end of the semester. If you wish to have a student who is graduating continue in the same role as a temporary employee, they will need to complete a background check if they have not already done so. As noted above, we ask for two weeks to complete all screenings鈥攑lease plan accordingly and submit these requests as early as possible to avoid delay.

Temporary Faculty

Any Temporary Faculty hires that are not posted on the CU Boulder Jobs/Avature site, please submit the request to the HR Service Center, allowing two weeks for the completion of the screening process. As with all other roles, the Temporary Faculty hires should not begin working until the check is completed.

POI/Volunteers

If a background check is needed for POI or Volunteers as per the background check policy or the child protection policy, please submit the request as early as possible and note that the person should not begin their affiliation with CU Boulder until the check is complete. We ask for two weeks to complete the screening process.

  • Please submit POI requests to the HR Service Center.
  • Please submit requests for Volunteers to hr-bgc@colorado.edu.

Faculty Hired with Tenure

An additional reference check is conducted for TTT Faculty hires made with tenure. Please notify your HR Recruitment Coordinator or hr-bgc@colorado.edu when a verbal offer has been accepted for a hire with tenure and we will initiate the reference checking process.

Background Check Unit Contact & Information

  • Staff Hires: The background checks for staff hires听made in conjunction with Talent Acquisition will be part of the standard workflow and do not require additional action.
  • Faculty/Research Hires:听For faculty or research hires executed via CU Boulder Jobs/Avature, please contact your HR Recruitment Coordinator to initiate the background screening and all other related post-offer steps.
  • Research: If you are hiring for a research role that is not posted on the CU Boulder Jobs/Avature site, please contact resfachr@colorado.edu to request the background check, among other actions.
  • Other:听For all other actions not listed above and听not ticketed with the HR Service Center, please reach out to hr-bgc@colorado.edu.

Policies

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