Dear [first],

According to our records, you were eligible to apply for grade replacement for the following course, but didn't do so:

Most recent attempt: [semester]

What's Changed in Your Record

We've applied grade replacement to the above course on your behalf in order to equitably apply the temporary grade replacement policy adjustment announced in February.

With grade replacement, the grade you earned in your prior attempt will still appear on your transcript, but it will be replaced in your cumulative GPA and credit totals by the grade from your most recent attempt.

Please note: After Summer 2021, this retroactive processing will no longer occur. In Fall 2021 and all future semesters, you must apply for grade replacement by the posted deadline if you want to receive it.

If You Don't Want Grade Replacement

If you do not want us to apply grade replacement to the above course, reply to this email by 11:59 p.m. on Wednesday, June 2.

Without grade replacement, the grade and credits you earned in all attempts of the course will continue to be included in your cumulative GPA and credit totals.

If you have questions about your specific situation that weren't addressed here or on our grade replacement page, please email us at registrar@colorado.edu.

303-492-6970 | registrar@colorado.edu

Off

Dear [first],

You are required by federal law to provide a Social Security number (SSN) or Taxpayer Identification number (TIN) to CU Boulder for tax purposes.*

If you fail to provide your correct SSN or TIN, the Internal Revenue Service (IRS) may impose a financial penalty of $50 ().

Take Action by Friday, March 12

To resolve this issue, submit an SSN/TIN update form and a copy of your SSN or TIN card to the Office of the Registrar by mail or secure document upload by 5 p.m. on March 12, 2021.

Office of the Registrar
University of Colorado Boulder
Regent Administrative Center, room 101
20 UCB
Boulder, CO 80309-0020

International Students

This requirement does not apply to international students who are not eligible for a United States SSN or TIN.

Privacy

CU Boulder protects the confidentiality of personally identifiable information and will not disclose an SSN or TIN for any purpose not permitted by law or policy (including FERPA) without your consent.

*Federal Requirement

of the Internal Revenue Code requires you to provide your correct SSN or TIN so CU Boulder can file Form 1098-T (Tuition Statement) with the IRS and provide a statement to you. For information about tax benefits for higher education, see or the Bursar's Office's tax information page.

Email Authenticity

The Bursar's Office is sending this email on behalf of the Office of the Registrar. Go to the CU Boulder Office of the Registrar website and click "Students," then "Announcements" to confirm that this email is an official communication.

If you have any questions, please contact the Office of the Registrar at registrar@colorado.edu or 303-492-6970.

Onlinecolorado.edu/bursar

Off

While our front desk and in-person services are suspended, please make use of our electronic methods for submitting enrollment and record changes.

If your request requires college or school approval, complete a special action/change of record spreadsheet and email it with any required petitions to the student's college or school for approval.

Also, please note that grade mode changes for Fall 2020 must be held until after grades are posted.

Off

The last day to submit a Fall 2020 special action form (SAF) is 5 p.m. on Friday, Dec. 4.

After that date, late adds and other record change decisions must be submitted using a change of record form (COR), which requires a dean's signature. To learn more, visit our administrative forms page.

Off

Thanks again to everyone who joined us for our virtual fall town hall on Tuesday, Oct. 27! If you missed it or you just want to take another look, the slides are now available on our website.

View Our Town Hall Slides

Whether you never miss an Office of the Registrar town hall or you haven't attended one in years, we want to hear from you!

Click the button below to let us know what you find most useful and what you'd like us to do more of, whether that be providing more time for Q&A, soliciting questions in advance, or offering more topic-specific trainings/meetings throughout the year.

Off

Dear [first],

You're receiving this email because although we initially approved your grade replacement request for [subject] [catalog number]-[section number], you've since changed the grade mode from letter grade (eligible) to pass/fail (ineligible).

Your grade replacement request will be denied unless you change the grade mode back to letter grade by 11:59 p.m. on Friday, Oct. 30.

If you have questions, please review the grade replacement page or contact the Office of the Registrar.

Office of the Registrar | University of Colorado Boulder
303-492-6970 | registrar@colorado.edu

Off

This Friday, Oct. 30, is the last day for students to complete the following actions for full-semester classes:

• Drop a class. Students who drop a class but remain enrolled in the semester are required to pay 100 percent of tuition and fees, and a W grade is posted to their transcript.
• Submit or cancel a grade replacement request.
  • Grade replacement is not applied automatically. Students must submit a , which staff then review for eligibility. Students receive an email confirmation once the request is approved.
  • If an advisor or student runs an updated degree audit, they'll see a >G symbol next to any in-progress class for which grade replacement was requested and approved. Learn more about grade replacement symbols.
• Change a class's grade mode from letter grade to pass/fail or vice versa. Only student-option courses are eligible. (The last day to change a class to no credit was Sept. 11.)

A deadline reminder will be included in upcoming student editions of CU Boulder Today.

Off

As we mark the midpoint in the fall semester, I’m writing to provide an update on the pass/fail option. Pass/fail is an alternative in which a student may decline receiving a letter grade in a course.

Last spring, due to the COVID-19 pandemic, the campus moved to remote instruction for the last five weeks of the semester with almost no notice to students or faculty. To accommodate the academic disruption the pandemic caused—and with the overwhelming support of the faculty—I expanded the pass/fail option to allow a class with a "pass" grade to fulfill almost all degree and major requirements. Students were also given until the last day of classes to declare a class pass/fail. This deadline was subsequently further extended to the end of the grade-submission period.

This fall, I permanently extended the deadline to declare a class pass/fail from the end of the third week of the semester to the end of the 10th week—this semester, that date is Oct. 30 (prorated for shorter-term classes). Other than this significant extension of the deadline, we have returned to pre-COVID-19 guidelines and limits on pass/fail credit.

I have heard and considered at length the requests from our students to replicate last spring’s expansion of pass/fail options. After much consideration about the long-term implications to your academic and professional careers, I believe that continuing to expand pass/fail options would not be the most productive solution. At the same time, I have urged our faculty to take other steps to decrease stress on our students this semester. Let me explain.

My decision was made with input from deans and faculty who are in charge of the grading system. In our discussions, our faculty shared the following concerns:

• Given the uncertainty of COVID-19, if we were to continue to expand pass/fail options in the “COVID-19 semesters” of fall 2020 and spring 2021, similar to last spring, students could have as many as three semesters with few or no letter grades recorded. This could do considerable harm to students’ transcripts and future plans.
• Reports from many students from spring 2020 indicated that they lost their motivation to learn once they knew they had the option to take just about any class pass/fail.

While I am convinced that replicating spring 2020’s expansion of pass/fail options is not the best choice for this fall semester, I do urge all of our instructors to show compassion for the stress our students are feeling as a result of this year’s less than optimal teaching and learning conditions.

For all who are teaching this semester:

• Please understand that many of our students are finding remote and online learning more difficult than traditional in-person learning. Build as much contact with students as possible into your remote and online courses.
• Remember that our students may be dealing with changes in their living situations, difficulty in internet access, or the needs of their own or their family’s mental and physical health. Please be generous and compassionate about student requests for extending deadlines or taking make-up exams.
• Reach out to students who are struggling and respond promptly to students who seek your help. If you supervise teaching assistants, please mentor them in how to help students.
• Examine your syllabus and make adjustments if you have assigned more work than is typical for the course (homework, discussion posts, problem sets, etc.). Students are reporting to us that remote and online classes this semester are more assignment-heavy than the equivalent in-person courses.
• Make sure you return graded work promptly so your students are up to date about how well they’re doing in your courses.
• If your pedagogy seems not to be reaching your students in the way you’d like, seek guidance from the Center for Teaching and Learning. For the use of teaching technology, the Office of Information Technology has provided a variety of .

In turn, I urge our students to reach out to instructors and TAs for help. What we learned from spring 2020 is that taking a class pass/fail isn’t the best solution for doing better. More dialogue between students and faculty is the solution. For students who are having trouble expressing your needs to your instructors: please talk to your academic advisors or department chairs, who are more than willing to help convey any issues you are facing to our faculty.

Students, you have earned your spots at a top-notch public research institution. Our faculty and staff are committed to ensuring your academic success. We are only halfway through the semester, and there is plenty of time for us to come together in our efforts. Together, I know we can make this semester a positive teaching and learning experience for all.

Russell Moore
Provost and Executive Vice Chancellor for Academic Affairs

Off

Please join us for a virtual Office of the Registrar town hall on Tuesday, Oct. 27. Watch for an agenda and Zoom link in next week's newsletter. We hope to see you there!

Off

Dear [first],

You're still on a class waitlist for 8-Wk Session 2, which begins this Thursday, Oct. 15. If you don't see it on your , make sure the waitlist toggle is turned on.

On the First Day of Class

Hybrid In-Person Classes

You should be receiving guidance from the instructor on what to do if you're still waitlisted on the first day of class. If you don't, do not attend in-person class. Instructional spaces have been evaluated for the maximum number of students they can hold while maintaining safety and physical distancing.

Remote, Online & Hybrid Remote/Online Classes

Attend the first remote class meeting and tell the instructor you're on the waitlist. They may be able to advise you on your chances of being enrolled from the waitlist and whether you should continue to attend the class meetings.

What Happens Next

If a seat becomes available in your waitlisted class:

• Before 11:59 p.m. on Oct. 16, the next eligible waitlisted student will be enrolled automatically and will receive an email confirmation within 24 hours.
• On or after Oct. 17, contact the department offering the class to see if their policies allow them to enroll you manually.

On Saturday, Oct. 17, waitlists are canceled. If you still aren't enrolled, you'll lose access to the class's online materials and be removed from the class roster. However, you may be eligible to use course reservation the next time it's offered to guarantee yourself a seat.

View the 8-Wk Session 2 Calendar

Office of the Registrar | University of Colorado Boulder
303-492-6970 | registrar@colorado.edu

Off