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Student Organizing Committee (SOC):

The International Planetary Probe Workshop (IPPW) Student Organizing Committee strongly welcomes students and young professionals to join the workshop and the short course. IPPW is a great opportunity for deepening your knowledge, broadening your horizon and to getting involved with the experts in the field.听鈥╓orkshop contributions from students are highly encouraged and plenty of student submissions are usually found amongst both oral and poster presentations.

There are several special events throughout IPPW that are organized especially for students:

1. Student Social 鈥� A fun opportunity for students to meet and socialize before the week-long workshop.
2. Student Development Luncheon 鈥� A forum for students to improve their professional skills.
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• Application Dates & Deadline
• Information about the Student Scholarship Application
• Scholarship Application for US Students
• Scholarship Application for EU & non-EU/non-US Students
• Student Development Luncheon Session
• Student Accommodations
• SOC Chairs & Contact Info

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Application Dates & Deadline:

• Scholarship application deadline: March 16, 2018听
• Scholarship awardees听announcement: April 10, 2018

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Information about the Student Scholarship Application:

鈥═o enable students to participate in IPPW, a limited number of student scholarships are available to help defray the costs of the workshop and short course. There are two types of applications: One for US Students, and one for Non-US Students (see below).

Student scholarships cover expenses related to workshop attendance, up to a maximum level. Funds spent beyond the stated award must be covered by other sources. Travel reimbursements will be awarded competitively based on a student's proposed level of participation in the workshop (paper presentation, poster presentation, or attendance only) and a letter of recommendation from the student's research advisor. Priority will be given to those students who are presenting material and submitting a paper at the workshop. Due to different sponsor requirements, the application process for students studying in the United States is coordinated separately from that for remaining students. Also, note that restrictions may apply on the eligible countries of citizenship for a scholarship, depending on the available funding sources. For information on the application process for your region, please see the appropriate section below.鈥═hese scholarships are made available by the generous support of our sponsoring organizations.

NOTE: All expenses must be covered by the student prior to, and during, the workshop. Scholarships for U.S. and non US-students will be provided by reimbursement (up to a certain amount) following your return from the workshop.听

US Students:

To obtain this reimbursement, you will be required to fill out a Travel Authority Form prior to the workshop and a Travel Expense Summary (TES) after the workshop. Please keep all receipts (except meal receipts) since these will be required to complete the TES. In general, travel reimbursement will be made for the following expenses:

• Travel (air, train, taxi, bus, airport parking, rental car, parking, etc.)
• Accommodation
• Short Course Registration
• Meals other than those provided by the Workshop

Non-US Students:

You will be required to fill a reimbursement form after the workshop. Please keep all receipts. Please be aware that Non-US-scholarships will unfortunately only cover part of the total expenses.听All students who will be awarded a scholarship will get full reimbursement of:

• Workshop Registration
• Short Course Registration

Students MAY recive additional PARTIAL reimbursement towards of following expenses:

• Travel (air, train, taxi, bus, airport parking, rental car, parking, etc.)
• Accommodation

Be aware that this means that you will have to find additional/other sources to cover for all expenses not covered by the Non-US scholarship.听

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Scholarship Application for US Students

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Scholarship Application for EU and non-EU/non-U.S. Students:

鈥⊿tudents who are interested in applying for a scholarship to attend the workshop will need to complete the following process (additional details forthcoming):鈥�

1. If you plan to present a paper or poster, submit an abstract for acceptance. If you are attending only and are not presenting any material, skip this step. Note: lower priority will be given to the students not presenting any material.
2. Fill out the Non-US Student Scholarship Application Form: Click Here to Download
3. Obtain a letter of recommendation from your research advisor.听
4. Depending on the potential funding source identified for you, you will receive additional instructions on the remaining steps in the application process that you must follow.

   Instructions to Upload Student Scholarship Application

   a. Register at听
   b. Log-in
   c. Click 鈥�Manage My Submissions鈥�
   d. Fill-out 鈥�Create a New Presentation鈥� section
   e. In the 鈥�Add Document to this Presentation Folder鈥� section, choose 鈥�Student Scholarship Application鈥� in the 鈥�Document Type:鈥漰ull-down menu
   f. Upload Student Scholarship Application using the 鈥�Select听顿辞肠耻尘别苍迟:鈥�听field
   g. Click 鈥�Upload鈥�

5. You will be notified听by the Program听Organizing Committee if your abstract has been approved.
6. You will be notified听by the Students Organizing Committee if you have qualified for a student travel scholarship.
7. After you learn the result of your scholarship application, register for the workshop and short course.

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Student Social Event鈥�:

The student social will be held Sunday June 10, 2018. Further information to follow.听

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Student Development Luncheon Session鈥�:

The student development luncheon will be held Tuesday, June 12, 2018. Further information will follow. Check out the current IPPW-2018 program.

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Student Accommodations:

Student housing option(s) will be available in Williams Village housing, which is the same as the IPPW-2018 meeting venue. Student scholarship recipients will stay in Williams Village.听Booking will be possible听when workshop registration goes live on February 1. Williams Village housing will be single occupant rooms with听full linens package and communal bathroom for $36.55/night. To learn more about the accommodations and to book a room, please visit:听

All Venue & Lodging information can be found at听/event/ippw2018/venue

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SOC Chairs & Contact Info:

Svenja Woicke, Delft University, The Netherlands
European Chair, SOC, and听EU Point of Contact
S.Woicke@tudelft.nl听

Gregory Villar, Jet Propulsion Laboratory, USA
US Chair, SOC, and听US Point of Contact
Gregorio.G.Villar.III@jpl.nasa.gov

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