Information, Documents and Links

Administrative Office

Geological Sciences

Department of Geological Sciences
University of Colorado Boulder
Benson Earth Sciences BESC285
8 a.m. – 5 p.m., M–F
Fax: 303-492-2606

Information, Documents and Links

Bylaws

Teaching

Student Involvement and Hiring

Procedures/Policies

Forms

Accounting/Purchasing

All Purchases for faculty and students on behalf of the Department need a funding source called a speedtype (ST). You can get this information from your professor, Marilynn, or GeoAdmin.

  • Travel Authorization (TA Form) - This form needs to be completed prior to any travel on behalf of the University. Once your information is complete and signed please forward the form to me for my signature and I will check funding. Once I sign and return you may begin booking travel.
  • International Travel Request – All International travel must be approved by Department Chair. This request form is in the CONCUR Travel link. If you have more than one appointment (Instaar and Geology) the approver might default to wrong person. Should this happen please see the HR person to get this corrected as it is a system default issue that will hold up your approval.
  • Add a Delegate to CONCUR - Travel expense Profile process needs to be completed to allow me to prepare your reimbursements for travel and other expenses.
  • Geology Reimbursement form – form is used to recap your trip expenses with ST, per diem request to assist me in building your reimbursement report. Meals purchased on behalf of University function need to have an itemized receipt and the paid receipt with tip. NEVER have alcohol on these receipts. Tape the receipts to a piece of paper and list the attendees who were at the function.
  • Non - Employee Reimbursement – form to be completed for payment of expenses by any student who does not have employment with the University, visiting speakers, faculty recruitment, and grad student recruitment. Please see me with details of person needing payment as I will need their email address to auto-populate the form with correct accounting information and then I will email form to that person to complete and attach receipts.
  • Sole Source Justification form – For Faculty and lab managers – form to be completed for Capital Equipment purchases over $5,000.00 and will need a quote from the vendor for item being purchased.

Additional Information you will need to know: Christopherson Travel is the University Travel Agency at 303-694-8744. They will book all International travel, you can book other travel through the CONCUR travel system. Should you find cheaper airfare than they have please follow allow for internet airfare purchases, if the following criteria are met:

  • Obtain a comparison quote from Concur/ CBT prior to the internet purchase
  • Comparison quote must be for the same dates and general time frames as the purchased airfare
  • Total cost of the internet purchase must be less than the Concur/ CBT quote
  • Purchase must be made using a personal credit card and request reimbursement after the trip

Financial Resources

Travel Resources

Grant Resources

  • OCG
  • Effective 7/1/2016 the Boulder campus introduced the new Cost Principles Policy. This link includes guides for typically allowable and not allowable expenses on your sponsored research (grants and/or contracts). []
  • Office of Contracts & Grants (OCG) Contacts

My.Leave Instructional Guides

  • My Leave for employees:
  • My Leave for supervisors:
  • If managers would like to delegate another person as approver for timesheets, please follow the “Adding a proxy” instructions. It is important for managers to designate their proxy prior to their employees submitting their timesheets.
    Adding a proxy:

Payroll & Personnel Resources

Please visit the
or email GeoAdmin@Colorado.EDU

Hiring Research Faculty

Professional Research Assistant and Research Associate:

When planning to hire a new research faculty employee, there is a lengthy process to do so. Please plan on a minimum of 1-2 two months to complete this hire. All jobs must be approved by RIO (Research & Innovation Office) and posted on CU Careers to start a search (open or targeted). Therefore, please reach out to GeoAdmin to go over the hiring process. They will assist you through the hiring process and will provide you with the earliest hire date available per the Research & Innovation Office.

Please email GeoAdmin@Colorado.EDU for assistance.

Volunteers:

Offering work to a volunteer requires filling out the departmental Person of Interest (POI) Request form. Please submit forms electronically to GeoAdmin. A background check may be needed for certain positions. If needed, the volunteer may not begin until the background check process is complete. Thank you.