Forms & Resources
鈥婸别谤 (11.E.4), tracking and ensuring leave balances are correct are the responsibility of the employee and the supervisor. To maintain accurate balances, timesheets must be submitted and approved on time. If you believe leave balances are incorrect you may use the audit guide and calculator. Please be aware听the听guide and the leave audit template are meant to be helpful resources; CU Boulder departments are not required to utilize them to request an employee termination/payout/leave adjustment. Departments may choose to use these resources, self-made resources, or their timekeeping system to make these requests via the HRSC Leave Adjustment/Termination request form.
Terminations, Non-Retirement: Staff & Research Faculty
When an employee who currently holds a permanent staff and/or research faculty position separates from the University.
You will:
- Verify employee鈥檚 final balances and final leave payout
- Submit a Leave Adjustment/Termination Request Form to the HRSC via hrsc@colorado.edu
- Collect the department HRL signature on the form
- Communicate updates to the employee
HRSC will:
- Enter the termination in the system
- Adjust the employee鈥檚 balances and ensure they are zeroed out upon separation
- Enter the employee鈥檚 final payout
Termination, Retirement: Staff and Research Faculty
If an employee in your department is retiring please reach out to Employee Services and the Benefits Office. It is the employee's responsibility to inform their department of their retirement. To ensure that the employee's sick and vacation payouts are included in their final paycheck, please inform the HRSC of a retirement at least a month before the employee's final working day.
You will:
- Communicate with Employee Services and the Benefits Office as necessary
- Once the retirement has been finalized, submit a completed Leave Adjustment/Termination Request Form to the HRSC via hrsc@colorado.edu
- Collect the department HRL signature on the form
- If applicable submit the severance package, release of claims, and retirement incentives to the HRSC via hrsc@colorado.edu
- Communicate updates to the employee
HRSC will:
- Enter the termination in the system
- Enter the payouts and necessary adjustments
Leave Adjustments
When an employee at the University needs to have their vacation and/or sick balance updated.
You will:
- Verify the amount of sick and/or vacation that needs to either be added or subtracted from the employee鈥檚 balances.
- Submit a Leave Adjustment/Termination Request Form to the HRSC via听hrsc@colorado.edu
- Collect the department HRL and the employee鈥檚 signature on the form
- Communicate updates to the employee
HRSC will:
- Enter the adjustments on the next available payroll deadline
FML,FAMLI, & Parental Leave
- The Family Medical Leave Act (FMLA) is a federal employment law that requires eligible employers to provide eligible employees the right to take job-protected, unpaid leave for specified family and medical reasons with continuation of health insurance coverage under the same terms and conditions if the employee had not taken leave.
- CU鈥檚 Family and Medical Leave Insurance Program (FAMLI) program听will provide all eligible employees a portion of their weekly salary for up to 12 weeks of leave to care for themselves or a family member, with an additional four weeks of leave for complications during pregnancy or childbirth.
How to Apply:
- All CU employees wanting to take FAMLI, FML or parental leave must .
- Based on the application, an Employee Services leave coordinator will work with the employee to determine additional required documentation and will assist in creating a leave plan that incorporates all eligible leave programs.
- Review the .听
- Please submit any FML, FAMLI, or parental leave questions to leave@cu.edu.