Class & Facility Scheduling

The Academic Scheduling Department schedules and controls approximately 180 classrooms, seminar rooms, distance learning studios, labs and auditoriums on the Boulder campus.

This department schedules classrooms for academic use only (e.g., for classes, review sessions, films, midterm or final exams). To schedule a classroom for non-academic use (e.g., for student clubs, meetings, workshops), contact .

  CLSS Workflow Revision Request 

  Scheduling Calendar
 

Scheduling Resources by Term

Policies, Forms, Instructions & Videos

Policies Forms Instructions How to Videos
Policies

   Instructional Space Utilization Policy

The Office of the Chancellor, in partnership with the Office of the Registrar and the Space Utilization Committee, has implemented a space utilization classroom policy for the Boulder campus to ensure that both classes and classrooms are scheduled efficiently to support the needs of students, faculty and the institution as a whole.

  Standard Meeting Patterns

Determine allowable day/time patterns for class meeting times in centrally controlled or priority scheduled classrooms.

  Schedule Distribution Procedures

Review guidelines on class section time distribution and efficient utilization, as well as department-priority rooms and departmentally scheduled rooms.

  Credit & Contact-Hour Guidelines

Learn about state and federal credit-hour requirements by class type and instructional method, and how to calculate awarded credit hours. Includes guidance for fractional-credit courses and classes offered in special sessions.

  Course Numbering Guidelines

Understand the protocols related to course numbering by career and course type.

   Section Numbering Standards

Follow established standards to allow easy identification for reporting purposes and quick recognition of the teaching methodology of a particular class.

  RAP and Special Program Sections

Find special section numbers for Residential Academic Programs (RAPs) and special program sections.

  Special Session Guidelines

Know the policies and procedures related to classes that are not offered for the full length of a standard semester.

   Final Exam Policy

Consult CU Boulder's policy on final exams each semester.

   Glossary

Review definitions of the academic credentials, academic programs, class types (components), instruction modes and instructional modalities used at CU Boulder.

 CLSS Instruction Guide for Schedulers

A comprehensive guide to adding and revising classes, updating class sections, adjusting class associations, creating combined sections, scheduling class meetings and canceling a class.

 CLSS Quick Tips

Tips for adding and revising classes, updating class sections, adjusting class associations, creating combined sections, scheduling class meetings and canceling a class.

 CLSS Combined Sections Instructions

A guide to combining and uncombining sections, changing a parent section and replacing combined sections. 

   CLSS Design Mode

Instructions for using Design Mode in CLSS.

 CLSS Rules and Filters

A detailed guide of the rules and filters associated with CLSS and workflows.

  Centrally Controlled Classrooms (see classroom capacity lists above and on the right in the Resourses Block)

Information about each centrally controlled room, including its maximum capacity, technology setup, seating configuration and usage limitations, as well as whether it has air conditioning and is wheelchair accessible.

  

Provides the scheduling contact's name and email address for every academic department.

  

An instructional video detailing how to use the 25Live Room Seek Tool in CLSS.

  

An instructional video detailing step-by-step instructions on how to cancel a section in CLSS.

 

An instructional video demonstrating how to combine sections in CLSS.

  

An instructional video detailing step-by-step instructions on how to link sections in CLSS.

  

An instructional video demonstrating the steps involved in creating a section with multiple meeting patterns in CLSS.

  

An instructional video demonstrating how to validate and submit your schedule in CLSS.

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Resources

Scheduling Calendar

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