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Documentation required from all proposed subrecipients:

• Budget
• Budget Justification
• Statement of work
  • Subrecipient statement of work components:  
    • Detailed and clear purpose or objective of the work to be performed by the subrecipient Ìý
    • Possible timetable or schedule of the work to be performed Ìý
    • Any deliverables, products, or the expected outcomes Ìý
    • The statement of work should be detailed to ensure expectations are clear and can be enforced in the case of a disagreement between CU and the subrecipient
  • The PI is responsible for reviewing the subrecipient’s statement of work and budget to ensure that they are accurate and reflect what they have agreed upon. Ìý Ìý
• Subrecipient Commitment Form
  • If the subrecipient is part of the , we will need a Statement of Collaborative Intent;
  • If the subrecipient is not part of the , we will need a Subrecipient Commitment Form
• Indirect Cost Rate Agreement (unless the subrecipient is collecting the de minimus rate or the overhead rate is restricted by the sponsor)
• Any other documentation required by the prime sponsor (e.g., other support, biosketch)

The proposal package must include:

• Subrecipient proposal in the full proposal
• Subrecipient’s budget total as a single direct cost line item in proposal budget
• Other forms (e.g, budget, biosketches, other support) as required by Sponsor

• PI forwards the completed proposal to Proposal Analyst for review.
• The entire proposal, including the subrecipient proposal and budget, will be submitted by OCG's Proposal Analysts.

Provided by the subrecipient:Ìý

• Subrecipient Commitment Form or the Subrecipient Statement of Collaborative Intent (only used with FDP Universities)
• BudgetÌý
• Budget Justification
• Statement of Work (SOW)
  • This should include a clear description of the work to be performed, proposed timelines, and deliverables. The SOW should be detailed to ensure expectations are clear and can be enforced if there is any future disagreement between CU Boulder and the subrecipient.
• Federally Negotiated Indirect Cost Rate Agreement
  • Not required if the subrecipient is only collecting the de minimus rate or the overhead (F&A) rate is restricted by the prime sponsor.
• Most recent Single Audit or their No Audit QuestionnaireÌý
• China Assurance (required only for NASA awards)
• Human and/or animal subjects protocol approvals, if applicable

Completed by the CU Boulder PI and/or DRA:

• Subrecipient review form
  • The PI should use this form to include any special terms they would like incorporated into the subagreement (reports, invoicing requirements, communication, deliverables, etc.) or information the Subcontract Officer should be aware of when drafting the subagreement. Ìý
  •  The PI should review the prime award prior to completing this form to include any appropriate flowdown reporting requirements. Ìý
  • Export Control information should be indicated, if applicable ÌýÌý
• Sole Source Justification (subcontracts only)

Paperwork needed:

Paperwork needed:

Paperwork needed:

• Subrecipient Revised Budget
• Subrecipient Revised Budget Justification
• Subrecipient Revised Statement of Work (if effected by change of funding)

Paperwork needed if Sub is continuing work:

• Justification for Deobligation
• Subrecipient Revised Budget
• Subrecipient Revised Budget Justification
• Subrecipient Revised Statement of Work (if effected by change of funding)
• Watch for more information

Paperwork needed if Sub is stopping work:

• Justification for Deobligation, including description of deliverables completed by the Sub

No paperwork is needed. Notice will be sent to the PI and department from the Subcontract Officer.