Subagreement Modifications

Subagreement Modifications

Throughout the life of a subagreement, the OCG Subcontracts Team issues subagreement modifications to modify various aspects of the subagreement, such as changing a subrecipient's funding, period of performance, scope of work. The department and/or Principal Investigator (PI) might need to provide documentation to authorize the modification.

Process Overview

  1. When a modification to the prime award is received, the Grant or Contract Officer negotiates and processes the modification and routes it to CCO. Once fully processed by CCO, the Subcontract Officer is notified of the prime award modification. 
  2. The Subcontract Officer reviews the modification and works with the PI, DRA, and subrecipient to obtain any required documentation. â¶Ä¯
  3. Once all documentation has been obtained, the Subcontract Officer prepares a subagreement modification and sends it to the subrecipient for review and signature.
  4. Once the subagreement is signed, the Subcontract Officer updates the Blanket Purchase Order (if appropriate).
Types of subagreement modifications and documentation required

Need help completing the Sub Modification Request Form (SMRF)? Check out our how-to guide.Ìý

No-cost extension (NCE):

Incremental funding that follows subrecipient's original (proposal) budget:

  • authorized by DRA or PI

Incremental funding that does not follow subrecipient's original budget:

  • authorized by PI
  • Subrecipient revised budget
  • Subrecipient revised budget justification
  • Subrecipient revised statement of work, if affected by the change in funding

Deobligation when subrecipient is continuing work:

  • authorized by PI
  • PI Justification for the deobligation
  • Subrecipient revised budget
  • Subrecipient revised budget justification
  • Subrecipient revised statement of work, if affected by the change in funding

Deobligation when subrecipient is stopping work:

  • authorized by PI
  • PI Justification for the deobligation including description of deliverables completed by the subrecipient

Once the deobligation has been fully executed with the subrecipient, a Subrecipient and Participant Support Reallocation form will need to be completed and sent to ocg@colorado.edu to move the funds to a different SpeedType.

Administrative:

No paperwork is needed from the department for administrative prime award modifications that must be flowed to the subrecipient. Administrative modifications can include a change to prime award terms and conditions or change of the CU Boulder PI. The Subcontract Officer will notify the PI and DRA of the administrative modification.